Every room. Every handover. One connected operation.
Connect the daily work of shared-accommodation management, from listings and inspections to leases, keys and maintenance. Give your team a clear view of what needs attention and who owns the next step.
Fig. 0 — One team pool: a task is raised, claimed, discussed and closed. Demonstration data.
Fig. 0 — One room record, assembled stage by stage. Illustrative.
Stage 01 · InquiryInquiry capture & follow-up
1 of 7
DEMO · INQUIRY
A room inquiry, ready for the next step.
Capture an inquiry from an external rental platform and connect the prospect, room and follow-up work in one workflow.
Room
Example property · Room 03
Prospect
Example applicant
Availability
Move-in preferences recorded
Follow-up
Assigned to inquiry coordinator
Workflow checkpoints
Ready for follow-up
Inquiry linked to a prospect
Room context available to staff
Viewing preferences recorded
Inquiry linked to a prospect
Room context available to staff
Viewing preferences recorded
Next step
Staff review the inquiry and coordinate a suitable viewing.
DEMO · INSPECTION
A clear plan for the viewing.
Coordinate the session, attendees and field staff, then send application links to interested prospects.
Session
Example viewing · Saturday 11:30 AM
Attendees
Example applicant on the attendee list
Host
Assigned field team member
Property
Example property · Room 03
Workflow checkpoints
Viewing coordinated
Session details available to the host
Attendee information in the field workflow
Application-send action available to staff
Session details available to the host
Attendee information in the field workflow
Application-send action available to staff
Next step
Record attendance and send the application link from the inspection workflow.
DEMO · APPLICATION
The application, with its supporting details.
Applicants submit their information and documents through the portal. Staff review the evidence, request missing details and record the next action.
Applicant
Example applicant
Room
Example property · Room 03
Documents
Example uploads ready for review
Review
Assigned to leasing team
Workflow checkpoints
Ready for staff review
Application linked to the room
Supporting uploads available to staff
Review and follow-up actions recorded
Application linked to the room
Supporting uploads available to staff
Review and follow-up actions recorded
Next step
Staff complete the review before preparing the lease.
DEMO · LEASE
From reviewed application to signed lease.
Prepare the lease from the application, send it through NestMe's own e-signing, and keep the signed document, its fingerprint and certificate with the record.
Lease
Example lease PDF
Applicant
Example applicant
Signing
Completed on the applicant's phone
Document
Signed PDF, certificate attached
Workflow checkpoints
Signing recorded
Lease prepared from the application
Signed on any device, with reminders
Signed PDF with a fingerprint and certificate check
Lease prepared from the application
Signed on any device, with reminders
Signed PDF with a fingerprint and certificate check
Next step
Staff review the signed document and move to the payment-proof checkpoint.
DEMO · PAYMENT CHECKPOINT
Payment evidence, ready to review.
Keep uploaded payment proof and recorded rent information in context. Staff verify the evidence before continuing the move-in workflow.
Payment proof
Example upload received
Rent record
Available for staff review
Bond task
Linked to the move-in workflow
Checkpoint
Staff verification required
Workflow checkpoints
Evidence reviewed
Payment evidence linked to the application
Rent information checked by staff
Verification decision recorded
Payment evidence linked to the application
Rent information checked by staff
Verification decision recorded
Next step
Record the payment-proof review and coordinate the next handover task.
DEMO · KEY HANDOVER
The right keys, with a clear custody trail.
Track physical keys for the room and shared spaces, coordinate handover tasks and retain evidence of who holds each key.
Key set
Example room and shared-entry keys
Custodian
Example applicant
Handover
Assigned field task
Evidence
Example handover photo recorded
Workflow checkpoints
Custody recorded
Physical keys linked to the relevant spaces
Handover evidence attached
Custody history available to staff
Physical keys linked to the relevant spaces
Handover evidence attached
Custody history available to staff
Next step
Complete the physical handover and update the custody record.
DEMO · TENANCY
A connected start to the tenancy.
Continue from move-in into daily tenancy work, with tenant records, documents, repair requests and staff tasks connected.
Tenant
Example tenant
Documents
Available through the tenant portal
Repair requests
Tenant portal intake available
Daily work
Linked staff tasks and calendar
Workflow checkpoints
Tenancy connected
Tenant and room records connected
Documents and rent information in the portal
Repair requests linked to maintenance work
Tenant and room records connected
Documents and rent information in the portal
Repair requests linked to maintenance work
Next step
Continue managing the tenancy through the tenant portal and staff operations workflow.
Illustrative workflow · Demonstration dataSelect a lifecycle step above to explore
From first inquiry to move-in, with every handover connected.
01The problem
Room-based rentals have more moving parts than a normal lease.
One property can hold many rooms — each with its own listing, inspections, applications, lease, occupants, and keys.
The work scatters across spreadsheets, inboxes, property systems, and external listing platforms.
Statuses hide inside disconnected tools, and that's exactly where mistakes happen.
NestMe is designed for that operational reality: many rooms, many applicants, many handovers — and many small decisions that have to stay connected.
Fig. 1 — The same property, as a lease and as rooms. Demonstration data.
02How it connects
Three loops, one connected system.
03 · Operations Control
Every stage lands in a staff queue.
Daily queuesR03
ListingsR03
InspectionsR03
ApplicationsR03
CommunicationsR03
AuditR03Room R03 is in this queue
EscalationsR03
Fig. 2 — One room's lifecycle. Move-in hands it to tenancy; re-listing hands it back; each stage feeds a staff queue. Illustrative.
The revenue lifecycle
Lead to Key
Listing
Inquiry
Inspection
Application
Review
Lease & e-sign
Payment
Key handover
Move-in
One clear path from first inquiry to move-in, so staff always know where each applicant, room, and lease actually stands.
The ongoing lifecycle
Living Tenancy
Tenant records
Documents
Rent & payments
Notices
Maintenance
Inspections
Move-out
Re-listing
After move-in, the work continues. NestMe connects tenant records, documents, notices, maintenance, and move-out workflows.
The staff lifecycle
Operations Control
Daily queues
Listings
Inspections
Applications
Communications
Audit
Escalations
Clear queues and status signals for staff — instead of searching across spreadsheets, inboxes, and disconnected apps.
03Platform areas
The work behind every room, connected.
17 platform areas · 14 core · 1 expanding · 1 on roadmap · 1 longer-term
Explore the capabilities supporting daily operations, alongside the enhancements and longer-term direction shaping what comes next.
Core capabilities(14)
Core
Portfolio & Listings
Keep properties, rooms, availability and listing activity in view, with clear queues for the next action.
Core
Operations & Inspections
Coordinate viewings, attendees and field visits, then move interested applicants into the application workflow.
Core
Partner Portal
Give partners a focused view of listings, bookings, referrals and payment records, with access scoped to their work.
Core
Replier — Inquiry Workflow
Bring inquiries from external rental platforms into the workflow, with templates and context to help staff respond.
Core
MailSender — Communications
Keep notices and reminders consistent with reusable templates, bulk email, attachments and delivery records.
Core
Audit Log
Follow the history behind operational actions and system events, so your team can see what happened and when.
Core
Leasing & Applications
Connect application intake and review with lease preparation, renewals and our own e-signing: every signed document carries a fingerprint and a certificate anyone can check, with payment-proof checks before move-in.
Core
Tenant & Applicant Portals
Give applicants a place to apply, sign and upload documents, and tenants access to records, repairs and messages.
Core
KeyHub
Know where physical keys are, who holds them and what needs handing over, with custody records and evidence.
Core
Maintena — Cases & Maintenance
Connect tenant repair requests with staff tickets, visits and contractor work. Deeper quotation and cost workflows are on the roadmap.
Core
TeamHub — Tasks & Calendar
Give each job an owner, a thread and a due date. Claim from the team pool, discuss with photos and @-mentions, and let the platform raise the routine tasks itself.
Core
Contractor Portal
Give cleaning contractors the job details they need, with field access to schedules, reports and photos.
Core
Mobile App
Run the day from a phone: today's visits, moves, key handovers and receipts, writing to the same records as the office.
Core
SMS & Replies
Two-way SMS for notices, confirmations and replies, with opt-out handled and send history kept.
Expanding capabilities(1)
Expanding
PayStream
Bring payment evidence, rent records, bonds, expenses and partner payments into view. Broader collection and reconciliation are being developed.
On the roadmap(1)
On roadmap
InventPlanner
On the roadmap: a connected registry for furniture, condition, purchase and warranty information, linked to maintenance.
Every room, every key, every handover — one connected system.
Built from operational experience
Built around the realities of shared accommodation.
Room-based operations demand more than a property record. Each room has its own availability, applicants, occupants and handovers. NestMe brings those moving parts together, shaped through hands-on operational experience, in daily use across five states and territories.
Built for daily operations. Designed to keep advancing. Each release deepens the workflows your team relies on, with continued improvements to communications, automation and AI assistance.
Every task finds its owner.
A job is raised into the team pool, claimed, discussed in its own thread and closed, with the platform raising the routine ones itself. Practical collaboration inside the workflow, with no chat group to scroll.
Less time entering receipts.
Capture a receipt and let AI extract the key details for your team to review and confirm. Practical assistance within the workflow, with staff in control of the final record.
TEAM POOL · DEMOT-0412
Team22
T-0413In pool
Clean after move-out
Room 03
T-0409In pool
Routine inspection
Room 01
My10
Done02
T-0398
Key return
Room 07
T-0412
Replace smoke alarm battery
Room 03
Raised by: move-in checklist
AA. Example
AOn site now, photo attached
B@A. Example thanks, closing the ticket
Fig. 3 — One team pool: a task is raised, claimed, discussed and closed. Demonstration data.
EXPENSE · ROOM 03 · DEMO
SupplierEXTRACTED
Example Hardware Co.
DateEXTRACTED
12 Sep 2026
AmountEXTRACTED
$86.40
Fig. 3 — Fields lift from the receipt; a person ticks the review box last. Demonstration data.
04Continued investment
Advancing with the work.
NestMe already supports daily operations. These are the areas where we are deepening existing capabilities and exploring what comes next.